Terms & Conditions of Travel for Program Leaders and Staff 

Thank you for your interest in serving as a program leader or program staff member on Ambassador Leaders programs.  We value the relationships we create with teachers, students and families. It is important that you read these Terms and Conditions of Travel and fully understand your perspective role before applying.

Your acceptance into the program is dependent upon availability of assignments, review of your qualifications, and successful references and background inquiry. Your participation is conditioned on your express acceptance of these Terms and Conditions during the application process via your electronic signature. We may update, edit or modify these Terms and Conditions at any time and without notice. You may view and print the most current Terms and Conditions now and at any time at AmbassadorLeaders.com/leader-terms.

For the purpose of these Terms and Conditions, both program leaders and program staff are referred to collectively as program leaders.

If you have any questions, please contact us at info@ambassadorleaders.com.

PROGRAM LEADER Requirements and responsibilities

Program leaders are an integral part of our program. The requirements and responsibilities as a program leader are:

  • Must be 21 years of age or older. Additional age restrictions may apply for staff positions requiring operation of a rental vehicle.

  • Must be a credentialed teaching professional or have other qualifications in a relevant professional field, determined at the discretion of Ambassador Leaders.

  • Must submit to a background inquiry.

  • Complete the required training, delivered electronically and/or on-site prior to the program.

  • Complete CPR and First-Aid training, if not already certified or certification isn’t current.

  • Deliver Ambassador Leaders curriculum and facilitate group learning, or perform staff responsibilities as assigned, and create a positive and educationally stimulating environment.

  • Represent the values of Ambassador Leaders and help deliver on our commitment to inspire and equip future global leaders.

  • Serve as a positive role model for student participants and fellow program leaders.

  • Follow the safety guidelines provided in your training, and ensure students are adhering to the standards of safety and conduct.

  • Participate in the entire program and all activities. The programs are physically demanding and may include up to 5-10 miles of walking daily. Please review the program itineraries to ensure you are able to participate fully, and contact the program office if you have any questions.

traveling with a family member

The program leader may travel on the same program with his or her family member (spouse or domestic partner, if both are assigned to the program; or his/her child, niece, nephew, or grandchild if the student is enrolled in the program), as long as the family member’s participation doesn’t interfere with the program leader’s ability to fully meet his/her responsibilities on program, including the on-site training. In order to provide the enrolled student who is a family member a full educational experience and not impact the experience of other students, the program leader may not be assigned to serve as his or her family member’s team leader or roomed with the student; however, he/she may participate on the same program.

program assignment and participation

Ambassador Leaders has sole discretion in all matters concerning program assignment and participation and reserves the right to accept or decline any person with or without cause, or remove a program leader either prior to or during the program for any reason and without obligation to that individual. Ambassador Leaders does not discriminate based on race, national origin, age, disability, gender, sexual orientation, or any other category protected by applicable law. 

Upon the program leader’s acceptance of assignment, Ambassador Leaders incurs significant expenses arranging travel, accommodations and making other arrangements for the program leader’s participation on program. In the event of an emergency or unavoidable circumstances whereby the program leader cannot fulfill his/her assignment, all reasonable efforts must be made to notify the program office as soon as known and no later than 30 days prior to the departure date. Failure to notify the program office in a timely manner may affect future assignments at the discretion of Ambassador Leaders. The program leader is not eligible for reimbursement of incurred expenses or any other financial liability without prior explicit authorization of a program office representative.

confidentiality and use of information, trademarks and logos

As a program leader, you may receive or have access to certain information deemed proprietary and confidential by Ambassador Leaders, including, without limitation, all business and marketing information, business techniques and know-how, inventions, copyrights, current or planned trademarks, logos, trade secrets, trade names, customers, vendors, student and program leader account and contact information, information related to the program leader’s dealings with Ambassador Leaders, and other proprietary or confidential information that is not publicly known (“Confidential Information”). This information is made available for the sole purpose of enabling you to perform your duties as a program leader. To protect the Confidential Information, the goodwill, and the business of Ambassador Leaders, the program leader shall not, either during or after his/her program participation and without the express prior written consent of Ambassador Leaders: ever directly or indirectly, intentionally or unintentionally reveal, disclose, furnish or disseminate any Confidential Information, or ever use or exploit any such Confidential Information for the personal or financial gain or benefit of the program leader or another party or any other purpose. As a program leader with Ambassador Leaders, you agree not to disclose any Confidential Information to any third party, including other program leaders, without prior written consent of an authorized representative of Ambassador Leaders, except to the extent required by law or compliance with any court order or governmental directive. Confidential Information shall not include any such information in the public domain.

As a program leader, you may create in the performance of your assignment with Ambassador Leaders certain works including, without limitation, documents, processes, reports, creative assets, and other materials, documents or works (the "Work Product"), which Ambassador Leaders may incorporate in its business practices. The Work Product shall be treated as a "work made for hire" as that term is defined in Section 101 of the Copyright Act of 1976, as amended (the "Copyright Act"), and shall be the sole and exclusive property of Ambassador Leaders and Ambassador Leaders shall be the sole author thereof within the meaning of the Copyright Act.

The Ambassador Leaders logo, branded attire, lanyards or other identifying marks cannot be used by the program leader on social media profiles or placed by the program leader on any merchandise without prior written approval from Ambassador Leaders.


The program leader’s participation in this program is accepted by Ambassador Leaders in accordance with, and expressly conditioned upon, these Terms and Conditions of Travel and the following statement of conditions and responsibilities: Ambassador Leaders acts only as an agent in securing accommodations, transportation, sightseeing, and program elements, and in no event shall Ambassador Leaders be liable or responsible in connection with or in respect of any acts or omissions of any third party, including but not limited to third party contractors, suppliers, and vendors who render services in connection with the program.

All accommodations, transportation, sightseeing, and other program elements are provided to program leaders subject to all the terms and conditions under which they are offered to the public generally. Neither Ambassador Leaders nor its agents shall be liable for any loss, injury, or damage to person or property resulting from, but not limited to, government actions or restraints, disturbances, hostilities, war, epidemics, breakout of disease, quarantines, labor disputes, machinery breakdown, weather conditions, natural disaster, delays, accidents, personal injuries, annoyance, inconvenience, or any other cause beyond its control. Ambassador Leaders shall not be liable for any additional expense incurred by a program leader as a result of any of the foregoing causes. If, as a result of any of the foregoing causes, a program must be cancelled prior to departure or during the operation of a program, Ambassador Leaders shall have no liability to the program leader beyond arranging return travel.

The program leader shall be solely responsible for monitoring and shall be able to self-administer, without supervision, any required and recurring medications, injections, or any other treatments. Ambassador Leaders or any of its employees, agents, or representatives may not hold or administer any medication or treatment that may be required for a program leader. While reasonable efforts shall be made to accommodate special dietary needs, the contents of food products cannot be controlled or guaranteed during program. All special dietary needs or monitoring of the contents of food products are the responsibility of the program leader. Should a program leader’s health or physical infirmity impede the operation of the program or the rights, welfare, or enjoyment of other participants, Ambassador Leaders or its agents have the right to terminate the program leader’s participation, and Ambassador Leaders shall have no further obligation or liability to the program leader. Ambassador Leaders and its agents reserve the right, in their sole discretion, to cancel the program or to make such alterations in the schedules as it may deem necessary or desirable.

The program leader expressly authorizes, and full consent is hereby given, for (i) the program leader’s participation in all activities provided and/or organized by Ambassador Leaders or its agents; (ii) Ambassador Leaders, and its employees, representatives, and agents in any emergency situation, illness or accident to secure prompt medical care and attention, and the leader understands and assumes the financial responsibility for any such medical services and treatment; and (iii) Ambassador Leaders, and its parents, subsidiaries, or affiliates and their respective employees, agents, and representatives and any medical provider or facility to receive, use, and/or release any health information of the program leader. The program leader (i) expressly acknowledges risks and dangers exist while participating in the program, including, but not limited to, risk of loss, personal injury, and property damage; (ii) hereby accepts and assumes these risks and dangers, whether or not specifically discussed; (iii) hereby waives and releases Ambassador Leaders, its parents, subsidiaries, and affiliates and their respective shareholders, directors, officers, employees, agents, and representatives from all claims arising from, but not limited to, personal injury, loss, damage, death, accident, delay, or expense resulting from your participation in the program. The program leader acknowledges and agrees that Ambassador Leaders and its agents shall have the right to contact the program leader by means of telephone, cellular telephone, email, or other correspondence.

use of name and likeness

As a program leader, you consent and irrevocably grant to Ambassador Leaders (and its parent, subsidiary, associated, and affiliated companies, including each of their respective officers, directors, agents, and employees, as well as certain third parties who we feel would be interested in recognizing your achievements) a royalty-free, worldwide right and license to use, incorporate, broadcast, distribute, photograph, film, videotape, record, reuse, publish, republish, exploit, adapt, modify, alter and/or edit, reproduce, publicly perform, and display your name, photograph and photographic likeness, including still, moving and voice, image, comments, submitted documentation, written papers, biographical materials, artwork, music, or reproduction thereof, in any and all media known or thereafter devised (the “Materials”), in perpetuity by incorporating, without restrictions or limitation, the Materials into any product or service, whether electronically or in print, including, but not limited to, any marketing and advertising materials, publications, catalogs, brochures, books, magazines, photo exhibits, correspondence, motion picture films, videotapes, commercials, informational, or educational materials and/or any other media, now known or later devised or developed.

USE OF personal information

As a program leader, you will be required to share personal information with us, including, but not limited to, first and last name, home or physical address, telephone number, email address, school, occupation, job title, and information about your job/occupation (“Personal Information”). We may retain and use that information for several purposes. For example, the uses may include, but are not limited to, scheduling travel or creating a directory of participants in your program. We may share Personal Information collected with the following parties, including, but not limited to, our parent companies, subsidiaries, affiliates, and strategic partners, third-party service providers, third parties who we feel would be interested in recognizing your achievements, and other participants in your program. For a more complete description of the Personal Information collected and how it is used, please see our Privacy Policy at AmbassadorLeaders.com/privacy-policy, which is incorporated into these Terms and Conditions of Travel by reference.

applicable law and jurisdiction

Any dispute, claim, disagreement, or controversy, in law or equity, arising out of or relating to: (1) the Terms and Conditions of Travel; (2) the Booking Conditions; (3) the invitation, application, and registration processes; (4) the program leader’s participation in all activities provided and/or organized by Ambassador Leaders or its agents; (5) the acts or omissions of Ambassador Leaders, its parent, subsidiaries, affiliates, employees, agents, and representatives; (6) the acts or omissions of participants or third parties; (7) the organization and delivery of the program; or (8) any other agreement, document, or provision of services, shall be governed by and construed in accordance with the internal laws of the state of Washington (without reference to its choice of law rules). Each of the parties hereto understand and agree that Washington law shall apply to any and all claims, disputes, and controversies of any kind, arising between the parties, as well as between Ambassador Leaders and any non-party that claims rights through any party, on behalf of any party or in relation to any party. Each of the parties hereto hereby irrevocably and unconditionally agrees that any action, suit, or proceeding shall only be brought in any federal and state courts located in Spokane County, Washington, and each party hereby irrevocably and unconditionally expressly submits to the personal jurisdiction and venue of such courts for the purposes thereof and hereby and unconditionally waives (by way of motion, as a defense or otherwise) any and all jurisdictional, venue, and convenience objections or defenses that such party may have in such action, suit, or proceeding. Each party hereby irrevocably and unconditionally consents to the services of any of the aforementioned courts.


You hereby agree that your electronic acceptance and authorization during the web application process shall be your intent to sign the Application, the Terms and Conditions of Travel, and the background check authorization, and you expressly authorize, and Ambassador Leaders can rely upon, your electronic acceptance. Your electronic acceptance/written signature indicates permission for Ambassador Leaders, or those acting pursuant to its authority, to furnish personal information for the purpose of an investigative background inquiry concerning the applicant. This personal information may include the following: full name, Social Security number, current address, driver’s license number, and date of birth. The program leader has a right to request disclosure of the nature and scope of the background inquiry.